Teesside International Airport is seeking an efficient and professional Executive Assistant to provide administrative support service to the Directors and wider airport management team. This role is expected to work with a high level of autonomy and handle a range of confidential matters.
Main Duties and Responsibilities
Proactive and effective diary management, assessing priority of appointments and reallocation as necessary.
To organise travel, accommodation and associated paperwork (such as itineraries) for Directors and when required for wider management team
Organise and prepare for internal/external meetings and presentations and any associated paperwork, travel, meeting rooms, equipment and catering arrangements.
Prepare and complete financial related processes and paperwork accurately and in line with company procedures including; petty cash, expenses, mileage claims, purchase orders, use of company credit card and gifts & hospitality register.
Acting as a key liaison point between the Directors / airport management team and an array of internal and external stakeholders.
Attend meetings where required and produce an accurate record of meetings in line with company requirements.
Screening and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries.
Monitor email inboxes in a confidential and sensitive manner to ensure important matters are advised, actioned or delegated as appropriate.
Completion of legal and insurance documentation, following appropriate processes for internal and external contacts.
Establish and maintain effective office systems including data management and filing.
To manage internal / outgoing post for the company and internal stakeholders, as required, ensuring the franking machine is maintained and serviced.
To monitor and order a range of supplies including but not limited to stationery, kitchen supplies and office equipment.
The successful candidate will have:
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